Job Advert: Deputy Port Director – Administration

Description

The Port Authority of the Cayman Islands invites applications for the position of:

DEPUTY PORT DIRECTOR – ADMINISTRATION

SALARY GRADE G: KYD $93,192 to KYD $122,268 per annum

The Deputy Port Director – Administration (“DPDA”) is part of the Executive Management team and is accountable for the management of the Administration functions of the Port Authority of the Cayman Islands (“PACI”). The DPDA monitors and tracks progress in the delivery of strategic objectives. The postholder is responsible for overseeing the Administration department, ensuring the accuracy and integrity of administrative information. The DPDA also manages the completion of key responsibilities relating to Human Resources, Safety and Crisis Management, Information Technology, and internal and external Public Relations and Administration. The DPDA supervises, guides, and mentors personnel, holding them accountable for their work outcomes within deadlines. The DPDA interacts regularly with the Board of Directors and sub-committees and continually updates policies and procedures for Board approval. The DPDA may assume the role of Port Director in their absence, temporarily stepping into the position and fulfilling the responsibilities and duties typically held by the Port Director during the period of their non-availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develops and monitors the strategic plan for the Administration Department in alignment with the vision and mission of the Port Authority.
• Conducts research and keeps abreast of port administration best practices, technology, industry trends and developments, and relevant changes to the legislative and financial regulatory environment and recommends solutions to address changes, improve the administrative/ operational performance, or reduce costs.
• Oversees the development of a medium to long-term strategy for Human Resources including forecasting employee supply and demand (headcount) and assisting with succession planning.
• Monitors the updates to internal policies and procedures for changes in the Immigration Act, Labor Act, Health Insurance Act, and the National Pensions Act and ensures the changes are implemented and communicated appropriately.
• Oversees compensation, recruitment, onboarding, performance appraisals, and development activities to ensure adherence to internal policies and procedures.
• Entrusted with developing and implementing a coherent policy on safety and health, considering national conditions and in consultation with employees and the Port Director.
• Ensures all safety policies, procedures and audits are up to date.
• Analyses and evaluates service delivery, workflows, business processes, management practices, policies, and SOPs to identify improvements and enhancements where applicable and to improve efficiency and refinement of operations.
• Supports and actively participates in both pre- and post-natural disaster activities, contributing to the development and implementation of comprehensive emergency response plans, ensuring efficient coordination with relevant authorities, and assisting in the assessment, mitigation, and recovery phases to enhance overall disaster resilience and preparedness.
• Oversees the development and establishment of proper procedures to deal with emergency situations which may arise at the Port.
• Develops comprehensive guides and policies for public relations strategies and practices, outlining key approaches and tactics in a public relations playbook and presents to the Board for approval.
• Plans and oversees the public relations and record management activities of the Authority.
• Identifies information technology needs for the Port and their impact on system-wide Port resources and promotes the efficient use of resources by developing appropriate standards and ensuring that infrastructure costs are included in all information technology analyses.
• Ensures that Information Services units within the Port support the information technology needs of the Port by preparing long- and short-range goals and objectives related Port-wide strategic planning, managing personnel, budgetary, and technology resources for the delivery of effective information technology and networking services, and evaluating the units’ performance and progress toward accomplishment of goals and objectives.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree or equivalent in Human Resources, Information Technology, Business Administration or similar; a Master’s degree in one of these fields would be preferred.
• Formal training or certification in Port Management would be beneficial.
• Minimum of five (5) years’ experience in general administration management of Ports.
• Experience in Human Resource management, encompassing strategic workforce planning, talent acquisition, employee relations, and performance management.
• Adept at overseeing safety management, including the implementation of safety protocols, facility maintenance, and space optimisation.
• Possesses knowledge and skills in Information Technology management, covering areas such as IT infrastructure, system administration, and technology strategy.

A copy of the full Job Description can be found here.

To apply: Please email a completed Port Authority Application Form along with your resume to jobs@caymanport.com.  Applications may also be hand delivered to our Administration Building at 110 Portland Road, George Town. All applications are handled in a confidential manner and in accordance with the Cayman Islands Data Protection Laws and PACI’s Confidentiality policies.

Closing date: 28 October 2024